If you need a certified copy of a document in the state of New Mexico, you can obtain one from the Secretary of State’s office. A certified copy is a copy of a primary document that is endorsed by the state to guarantee its authenticity. The certification can come in the form of a stamp, certificate, or endorsement.
There are a number of uses for certified copies. They might be used to apply for a business license or secure a bank loan, among other possibilities. Articles of Incorporation tend to be the most commonly requested for certified copies, however, you can request that any number of corporate filings receive a certified copy.
Generally, most any corporate filing can be certified if you so choose. Here is a list of documents that commonly receive certified copy requests:
If you wish to obtain a certified copy in New Mexico, only the New Mexico Secretary of State can issue your request. You have the option of completing the request on your own or you can enlist the help of a professional service.
To request certified copies, you will need to log in to (or create) your account on the New Mexico Secretary of State Business Portal here: https://portal.sos.state.nm.us/BFS/online/
You can obtain your certified copies by mail, fax, or in person. If you want to obtain your certified copies by mail, provide them with your certified copies order form. This form will include the name of your business, your return address, and a phone number for contact. Once your request has been processed, they will contact you with the amount due. You can mail (or hand deliver) your payment in the form of a check or money order. Once your payment is received, your certified copies will be mailed to you.
If you want to obtain your certified copies by fax, provide your order form with the name of your business, return address, and phone number for contact on a fax cover sheet. Again, you will be contacted once your request has been completed. Once you mail or deliver your payment, your certified copies will be mailed to you.
If you go in person, your order can be processed during your visit in a short time span. Be sure to have your payment with you.
The cost for certified copies in New Mexico depends on your business type and the number of pages you are submitting for certification. If your company is for-profit the cost for certification is $25 with an additional $1 for every page ($10 minimum). If your company is non-profit the cost for certification is $10 with an additional $1 for every page ($5 minimum). Your payment can be in the form of check or money order made out to NMPRC (New Mexico Public Regulation Commission).
The normal processing for certified copies is about 5 to 10 business days (not including mailing). There isn’t an expedited processing option available. However, you do have the option of obtaining your certified copies in person, which can typically be processed during your visit.
The New Mexico Public Regulation Commission will return your certified copies by regular mail. If you prefer a different method of receipt you will need to request it and provide the necessary prepaid postage and pre-addressed return envelope. Note, however, that there is not the option for return service by either email or fax.
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